Cargo Invoicing for GHA Operations
The Matrix Accounting sub-system generates charges and invoices for agent imports and carrier imports and exports. It is fully integrated with the ABS2020 cargo handling system. For agents it is possible to create a Cass interface file of charges, instead of producing invoices directly.
Charges are generated from daily ‘extracted’ shipment data. For agents, invoices (or Cass extracts) are normally also produced daily, but the carrier invoicing period is configurable for each carrier ie daily, weekly, monthly or over a selected date range.
The types of Charge generated for Agent Imports are:
- Handling
- Storage
- Charges Collect and Fee
- Manually added charges, both weight dependent and per shipment
The Charge types for carriers are:
- Receiving
- Handling
- Hazardous Check Fee
- Secuity Check Fee
- Export Storage
- Manually added charges, at shipment and flight level
- Trucking is manually added
Default charge rates can be set up at shed level which may be overridden at charge the charges, provisional invoices followed by final invoices (or Cass extract file) are produced and the associated data is copied to history tables.
Invoices and invoice items can be loaded into Sales Ledger interface files.
A number of revenue break down reports are provided.
Additional features include :
- Agent Cash Invoice
- Ad-Hoc Invoice
- Credit Note
- Cancel Invoice or Credit Note
- Invoice/Charge Enquiries
Matrix Accounting works at the operating company level. Accounting users can see accounting data for any airport/shed operated by the company, generation time depending on carrier, agent, flight, airport of origin, airport of destination etc. Manual charges can be entered within the ABS2020 operational system itself and by accounting users within the Matrix Accounting sub-system.
Once generated, accounting users can browse and amend charges. An audit trail is kept of any changes made which includes a coded justification.